Financial Institution Letter
Federal Deposit Insurance Corporation
Office of the Comptroller of the Currency
Board of Governors of the Federal Reserve System
FIL-076-2009
December 31, 2009
BANK REPORTS
TO: CHIEF EXECUTIVE OFFICER
SUBJECT: Consolidated Reports of Condition and Income for Fourth Quarter 2009
The
attached materials pertain to the Consolidated Reports of Condition and
Income (Call Report) for the December 31, 2009, report date. Please
plan to complete the preparation, editing, and review of your bank’s
Call Report data and the submission of these data to the agencies’
Central Data Repository (CDR) as early as possible. Starting your
preparation early will aid you in identifying and resolving any edit
exceptions prior to the submission deadline. If you later find that
certain information needs to be revised, please make the appropriate
changes to your data and promptly submit the revised data file to the
CDR.
Except for certain banks with foreign offices, your
completed Call Report must be received by Saturday, January 30, 2010,
in accordance with the filing requirements discussed below. No extensions of time for submitting Call Report data are granted.
As
the Federal Financial Institutions Examination Council (FFIEC)
previously advised you, the agencies are implementing the final phase
of the Call Report revisions for 2009 this quarter (see FIL 7 2009,
dated January 30, 2009). These revisions apply only to trust
institutions that complete Schedule RC-T, Fiduciary and Related
Services. The reporting changes affect the types of fiduciary accounts
for which fiduciary assets and income are reported and the types of
assets and fiduciary accounts for which managed assets are reported.
New data also will be collected on debt issues in default under
corporate trusteeships. Banks that have fiduciary or related activities
(in the form of assets or accounts), either at the bank itself or in a
trust company subsidiary, should ensure that they complete the
appropriate items in revised Schedule RC T. The specific items to be
completed in Schedule RC-T are determined by a bank’s total fiduciary
assets as of December 31, 2008, or its gross fiduciary and related
services income in 2008. Banks may provide reasonable estimates for any
new or revised Schedule RC-T item initially required to be reported as
of the December 31, 2009, report date for which the requested
information is not readily available.
Sample Call Report forms for the December 31, 2009, report date are available on both the FFIEC’s Web site (
http://www.ffiec.gov/ffiec_report_forms.htm) and the FDIC’s Web site (
http://www.fdic.gov/callreports).
An instruction book update for December 2009, which includes the
revised instructions for Schedule RC-T, is expected to be available on
these Web sites by January 4, 2010. In addition, banks should refer to
this quarter’s attached Supplemental Instructions for additional
guidance on certain reporting issues, including changes to the
accounting for loan participations that, for most banks, will take
effect January 1, 2010. Report forms and instructional materials can be
both printed and downloaded from the FFIEC’s and the FDIC’s Web sites.
Please notify the person responsible for preparing Call Reports at your
bank about the electronic availability of the report forms, instruction
book update, and Supplemental Instructions for December 2009.
All
banks are reminded to report the amount of their preferred deposits
(Memorandum item 1.e of Schedule RC E). This information is collected
only as of the December 31 report date each year.
Each bank must file its December 31, 2009, Call Report data in one of the following two ways:
- A
bank may use computer software to prepare and edit its report data and
then electronically submit the data directly to the CDR (https://cdr.ffiec.gov/cdr/).
- A
bank may complete its report in paper form and arrange with a software
vendor or another party to convert its paper report into the electronic
format that can be processed by the CDR. The software vendor or other
party then must electronically submit the bank’s Call Report data file
to the CDR.
Electronic submission of Call Report data
will be considered timely if the data are received by the CDR no later
than Saturday, January 30, 2010, and pass FFIEC-published validation
criteria (validity edits and quality edits) or, where necessary,
contain explanations for any quality edits that are not passed.
Explanatory comments should be prepared consistent with the “Guidelines
for Resolving Edits” that are published on the FFIEC’s Web site at
http://www.ffiec.gov/find/documents/resolvingedits.pdf.
A
bank that has more than one foreign office, other than a “shell” branch
or an International Banking Facility, is permitted an additional five
calendar days to submit its Call Report data. Such a bank must
electronically transmit its data to the CDR no later than Thursday,
February 4, 2010.
To continue improving the timeliness with
which Call Report data become available to the public, the agencies
plan to post individual bank Call Report data on the Internet earlier
than at present beginning with the reports for this quarter. In
previous quarters, the agencies posted individual bank data on the
FFIEC’s CDR Public Data Distribution (PDD) Web site every day beginning
15 calendar days after the report date (e.g., October 15, 2009).
However, no individual bank data were posted until at least 24 hours
after the data had been accepted by the agencies and incorporated
within the CDR. Beginning with the Call Report for December 31, 2009,
individual bank data will be posted on the CDR PDD Web site as soon as
the data have been submitted, placed in an accepted status, and
prepared for publication in the CDR.
For technical assistance
with the CDR, banks should contact the CDR Help Desk by telephone at
(888) CDR 3111, by fax at (703) 774-3946, or by e-mail at
CDR.Help@ffiec.gov. For further information concerning the Call Report
itself, state member banks should contact their Federal Reserve
District Bank. National and FDIC-supervised banks should contact the
FDIC’s Data Collection and Analysis Section in Washington, D.C., by
telephone at (800) 688 FDIC (3342) or by e-mail at insurance
research@fdic.gov.
Timothy W. Long
Senior Deputy Comptroller and
Chief National Bank Examiner
Office of the
Comptroller of the Currency
|
Patrick M. Parkinson
Director
Division of Banking
Supervision and Regulation
Board of Governors of the
Federal Reserve System
|
Sandra L. Thompson
Director
Division of Supervision and
Consumer Protection
Federal Deposit
Insurance Corporation
|
|
|
|
Distribution:
Distribution: FDIC-Supervised Banks and Savings Institutions, National
Institutions, and State Member Institutions.
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